What makes a Notion space survive
Most Notion spaces are abandoned within six months. That is not a tool problem, it is a design problem: they were built for the person filing, not for the person searching.
Start from the questions, not from the sections
We start by listing what people actually ask. How a deposit is invoiced. Who approves a quote. Where the server credentials are. Each question becomes a page, and the structure comes out of that. A structure built backwards, from broad categories, produces a space where nobody finds anything.
One person responsible per space
That is the rule that separates a living space from a graveyard. Not a committee, a named person. They do not write everything, they make sure what is wrong gets corrected.
What we connect
Notion on its own is a filing cabinet. Connected to your other tools, it becomes a control desk: an enquiry arriving from the site creates a record there, a project moving forward updates its status there, a report writes itself there. That is what we build with Make or n8n depending on the case.
What we will tell you not to put in it
Your sensitive client data, if you have a CRM. Your accounts. And anything that must be kept reliably over years: Notion is excellent for what lives, less so for what has to be archived.
