Modernizing the payment control process and automating financial reconciliation
Optimize and make payment control more reliable
The Registry of the Commercial Court of Orléans needed to modernize the management of its payments in a context of high volume of checks and largely manual processes, leading to risks of errors, reconciliation times and limited visibility on the status of cash receipts. Bonne Idée has been supporting the Registry for two years in the design and deployment of a semi-automated reconciliation system, allowing the systematic correspondence between checks issued and amounts actually cashed. The solution is based on a detailed analysis of financial workflows, the controlled automation of reconciliation rules, the establishment of consolidated indicators and gradual change management, ensuring smooth adoption by teams from the first year.
Results: Increased reliability, operational performance and management continuity
Results: Increased reliability, operational performance and management continuity
The solution significantly accelerated the processing of financial transactions. On the flows analyzed, the time spent on daily reconciliation was reduced by around 35 to 45%, mainly thanks to the automation of repetitive checks and the grouping of data into a single management table. At the same time, the rate of errors linked to input or interpretation errors has decreased significantly: residual anomalies, previously detected several times a month, now concern only 1 to 2 exceptional cases per quarter, i.e. an estimated decrease of nearly 80%. This increased reliability and the traceability put in place now facilitate internal controls, audits and managerial supervision. The device is used daily and continues to be optimized, illustrating a model of progressive modernization, controlled and aligned with the requirements of the public sector.
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